The Aspen Institute

The Aspen Institute is an educational and policy studies organization based in Washington, DC. Its mission is to foster leadership based on enduring values and to provide a nonpartisan venue for dealing with critical issues. The Institute has campuses in Aspen, Colorado, and on the Wye River on Maryland’s Eastern Shore. It also maintains offices in New York City and has an international network of partners.

The Aspen Forum for Community Solutions & Opportunity Youth Incentive Fund

The mission of the Aspen Forum for Community Solutions is to support community collaboration - including collective impact - that enables communities to effectively address their most pressing challenges. The Forum works to accomplish this mission by pursuing four complementary strategies including: 1) building awareness by documenting and lifting up proven strategies and stories of success; 2) mobilizing stakeholders through knowledge and network development; 3) removing barriers by advocating for effective policy; and, 4) catalyzing investment by encouraging funder partnerships.

The Aspen Forum and the OYIF were launched to leverage the new visibility and momentum of the opportunity youth movement coming out of the White House Council on Community Solutions and its report Community Solutions for Opportunity Youth, which called for innovative, place-based, collaborative solutions to reconnect opportunity youth.

The Opportunity Youth Incentive Fund (OYIF) is the first funding collaborative launched by the Aspen Forum; it’s overall goal is supporting a network of  urban, rural, and tribal communities with multi-year grants to design and scale multiple reconnection pathways that achieve better outcomes in education and employment for opportunity youth. By focusing on the development of educational and career pathways, the OYIF seeks to interrupt the multi-generational cycle of poverty that undermines the vibrancy and economic health of communities.

Read more and apply online

Basic Function:

The Aspen Forum for Community Solutions is seeking a Program Associate. As a key member of the Forum team, the Program Associate will work closely with the Executive Director and Vice President the Deputy Director and the Aspen Forum team, to ensure the Forum and Fund goals achieve measurable impact. The Program Associate position is the opportunity to work with an entrepreneurial team to support innovative models of community collaboratives.

Essential Duties and Responsibilities:

Administrative:

  • Coordinate the calendar of the Executive Director/Vice President and Deputy Director.
  • Prepare invoices, expense and reimbursement forms.
  • Prepare travel for the Executive Director and Deputy Director.
  • Organize grantee files including agreements, reports, etc.
  • Organize binders to track finances including Requests for Payments and expenses associated with consultants.
  • Support process of disbursing payments to communities, contractor’s, and consultants.
  • Assist in the creation of presentations, reports and other products.
  • Liaise with Aspen building services, catering services and conference services to ensure seamless execution of all events and logistics.
  • Review monthly general ledger to ensure alignment with monthly program expenses.
  • Sort program mail and manage all mass mailings.
  • Additional responsibilities as designated.

Programmatic:

  • Work with the Deputy Director, Associate Director and Senior Program Manager, OYIF to capture and catalogue the nature and flow of work across grantee communities to identify trends, exchange ideas and highlight best practices.
  • Assist the Deputy Director, Associate Director and Senior Program Manager, OYIF in identifying knowledge, products and tools relevant and useful to community  collaboratives.
  • Support the Deputy Director, Associate Director and Senior Program Manager, OYIF in connecting with national partners to determine new tools to measure, sustain and improve the efficacy of collaboratives and catalogue effective products and tools to share across the country.
  • Work with the Deputy Director to design local, state and federal system maps to identify and align community sources of funding, supports and services for disconnected youth.
  • Support the Deputy Director in convening the OYIF Leadership Council.
  • Assist with the engagement of media partners including making initial contact, scheduling meetings and reservations.
  • Additional responsibilities as designated.

Convenings & Learning Community:

  • Arrange and manage all logistical elements of event planning for convenings, conferences, round-tables and learning community planning including securing a venue, catering, transportation, rooming lists, audio-visual equipment, registration, and securing appropriate internal resources and support. Manage logistics during events and follow up on all details including closing out accounts.
  • Prepare correspondence, agendas and other materials related to event planning. Conduct research on speakers, design and send invitations to events and track attendance.
  • Prepare follow-up materials related to events including evaluations, online surveys, meeting notes, handouts, presentations, etc. and disseminate to participants.
  • Support activities to establish a robust learning community of grantees including the design of a repository for knowledge sharing across communities.
  • Additional responsibilities as designated.

Communication:

  • Assist with (and at times lead) the design of a robust communication strategy to support the social media and communication goals of the Aspen Forum, in addition to the Opportunity Youth Incentive Fund network convenings.
  • Contribute to the development and execution of the Aspen Forum’s communication strategy.
  • Assist in the preparation of reports to funders including background information for preparing proposals, narratives and budgets.
  • Support and prepare first drafts of memoranda, newsletters, research findings and summaries to disseminate across grantees.
  • Use social media and other online tools to disseminate key learnings from the OYIF.
  • Support dissemination process of publications including coordinating with internal and external graphic designer, web-content experts, communications team and media partners.
  • Assist the Deputy Director, Associate Director and Senior Program Manager, OYIF in on-going design and development of the Forum and Fund website. Update the website consistently with grantee knowledge, products and tools.
  • Assist the Deputy Director, Associate Director and Senior Program Manager, OYIF in the design and implementation of webinars and other online learning to support a robust community of learning.
  • Additional responsibilities as designated.

Data & Metrics:

  • Support the Deputy Director in tracking data and metrics across community grantees including collecting and entering data into the database and ongoing maintenance.
  • Additional responsibilities related to data, metrics, tracking and reporting on data as designated.

Knowledge, Education and Experience:

  • Associates degree is required; a bachelor’s degree preferred
  • 3-5 years of professional experience in education and/or workforce development is a plus
  • Ability to use HTML, web 2.0 design principles to produce web-based training and communication tools
  • Expertise with MS Office Suite
  • Strong oral and written communications skills
  • Some knowledge and experience with multiple models of alternative education including GED, high school diploma and Back on Track educational programs is a plus
  • Some practitioner experience in direct service with youth disconnected from education and employment is a plus
  • Deep belief in the intelligence and power of disconnected youth to succeed and the power of communities to collectively improve youth outcomes
  • Ability and willingness to travel
  • Must be a quick-learner and self-starter that can move at a fast pace
  • Must be detail oriented with an exemplary commitment to high standards and deep commitment to work quality
  • Must be flexible with a sense of humor to deal with shifting priorities
  • Must have respect for ability to build relationships with people from all backgrounds, across multiple disciplines and at various levels of administration

Level of Authority:

No budget authority

Read more and apply online.